Submissions

Online Submissions

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Submission Preparation Checklist

As part of the submission process, authors are required to check off their submission's compliance with all of the following items, and submissions may be returned to authors that do not adhere to these guidelines.

  • Agreeing with the Conditions for publication
  • Typing in the author(s) names and affiliation, title, abstract, keywords, and other metadata
  • Completing the submission metadata by adding details about any supporting agencies, conflict of
    interest, ethical statement, comments to the editors
  • Agreeing with the journal's Data Publishing Policy and specifying the availability of the data
    underpinning your article
  • Uploading the submission file and the additional files: the cover letter, the manuscript WORD file for
    review (which must not contain indications of authorship) and all other required files
  • Confirming the automatically generated PDF review version of the article, and the metadata (or revising
    them, if needed)
  • Uploading supplementary files (see below for details) and associated metadata
  • Suggesting reviewers, final verification of the submitted files and confirmation

Author Guidelines

Papers submitted for publication must be written in English.


As an author, you are kindly advised to use the instructions for authors available for downloading below.
It is mandatory to submit your original work in Microsoft Word format by using our online manuscript submission system. You have to make “New Submission” and upload your paper by using the online interface. All subsequent versions should be uploaded by using the same paper ID and your defined password. We are unable to process files sent by E-mail. We will do the final formatting and all necessary format conversions of your paper.


You can also download the official Manuscript Template (Microsoft Word), which provides the required structure and formatting guidelines for preparing your submission.


An PHEDSS Authors Statement Form will have to accompany your submission. The signed Authors Statement Form has to be scanned and uploaded by using the corresponding Supplementary files upload interface on the website.

Peer Review Process

An original manuscript submitted for publication will be submitted to the review process as long as it fits the following criteria:

  • The study was not previously published, nor has been submitted simultaneously for consideration of publication elsewhere;
  • All persons listed as authors approved its submission to PHEDSS;
  • Any person cited as a source of personal communication has approved the quote;
  • The opinions expressed by the authors are their exclusive responsibility;
  • The author signs a formal statement that the submitted manuscript complies with the directions and guidelines of PHEDSS.

The editors will make a preliminary analysis regarding the appropriateness, quality, originality and written style/grammar of the submitted manuscript. The editors reserve the right to request additional information, corrections, and guideline compliance before submitting the manuscript to the ad-hoc review process.

PHEDSS uses ad-hoc reviewers, who volunteer to analyze the merit of the study. Two expert reviewers are consulted in a double-blind process. Authors are notified by e-mail when their submission has been accepted or rejected. Minor changes in the text may be made at the discretion of the editors. These changes may include spelling and grammar in the chosen language, written style, journal citations, and reference guidelines. Authors are notified of changes via e-mail. The final version is available to the author for approval before publication.

Submitted material includes:

  • A manuscript prepared according to the Guidelines for the Authors;
  • A signed form stating that the study was not previously published, nor submitted simultaneously elsewhere; that all authors agree with the submission to PHEDSS; and, for studies involving animals or human subjects, information regarding the institution’s ethics committee approval, including the official approval number;
  • A signed authors’ statement declaring that there is no conflict of interest.